You can also use this procedure to delete a roaming user name.

If the server is running Active Directory, you can delete the user's Active Directory account as well.

There may be times when you want to maintain a user's mail file even though you have deleted the user from the Domino Directory. That option is available to you when you delete a user name. However, if you choose to delete the user's mail file, you must approve the mail file deletion in the Administration Request database (ADMIN4.NSF). If you delete a roaming user name, you must approve replica deletions.

To delete a user

1. To delete a user, you must have:

• Author with delete documents access and the UserModifier role, or Editor access to the Domino Directory
• Author with Create documents access to the Certification Log

3. Click People and select the user names you are deleting.

4. From the tools pane, click People - Delete.

5. Complete these fields:

Field	Enter
What should happen with the user's mail database(s)?	Choose the appropriate option(s): Do not delete the mail database -- to delete the Person document but leave the user's mail files intact. Delete the mail database on the user's home server -- to delete mail files on the user's home server only. Delete mail replicas on all other servers -- this option is active only if Delete the mail database on the users home server was chosen. This option deletes all mail database replicas on other servers.
What should happen to the user ID in the vault? (Available only for user IDs stored in an ID vault)	Choose one of the following options: Mark the ID as inactive and keep the ID in the vault. Delete the ID from the vault.
Add deleted user to Deny Access Group (This option is active only if one or more groups of type Deny Access exists.)	To deny a user access to servers immediately: Click Groups. Select a Deny Access Group from the list. Click OK.
Delete user's Windows account, if existing	Select this option to delete the corresponding user account in Microsoft® Windows® Active Directory account.
Delete user from this Domino Directory immediately	Select this option to remove the account from the Domino Directory immediately, while initiating Administration Process requests to remove the user's name from ACLs, Names fields, etc.

Note If you choose to delete a user's mail file, you must have at least Editor with delete documents access to the Administration Requests database and delete documents access to the Domino Directory.

To approve the mail file deletion

If you chose to delete any mail databases, including replicas, you must approve the requests in the Administration Requests (ADMIN4.NSF) database.

1. From the Domino Administrator or Web Administrator, choose Server - Analysis - Administration Requests.

2. Select the Pending Administrator Approval view.

3. Depending on your choices when you deleted the user name, do one of the following:

• If you are certain that you want to approve one or more requests without looking at detail information for those requests, select the request, and click Approve Selected Requests and then click OK.
• If you would like to see detail on one or more requests before approving the deletion, select and open the request, click Edit Request, review the detail information, then choose Approve Replica Deletion, or choose Reject Replica Deletion.

Related topics

Delete Roaming User
Setting up Domino Active Directory synchronization
Using the Web Administrator
People and Groups tab in the Domino Administrator
Managing users

Glossary