Lotus Domino Administrator 8.5 Help - Specifying an administration server for databases

ADMINISTRATION TOOLS

Specifying an administration server for databases
The Administration Process uses administration servers to manage administrative changes that apply to databases. Either the administrator or the database manager can specify the administration server for a database. Perform this procedure on an as-needed basis.

It is recommended that the administration server of a mail database match the "Home Server" field in the user's Person document.

Caution Exercise caution when choosing to modify Names fields in the Domino Directory, Administration Requests database (ADMIN4.NSF) or a user's mail file for the following reasons:

Domino Directory -- Special processing occurs for the Domino Directory. When the administration request is being processed, the administration process purposely leaves certain files with old names in order to access certain Domino services such as mail routing. The Administration Process specifically updates the fields necessary to maintain seamless support throughout the rename or deletion process. The router and some other Domino services expect to find old names and new names in the directory for users who have had name changes. All Names fields are modified including the old name. If mail is received for a user using the old name, it will not be located. This also applies to Readers and Authors fields because they are a subset of Names fields.
ADMIN4.NSF -- You should also exercise caution when choosing to modify Names fields in ADMIN4.NSF. ADMIN4.NSF triggers the processing work done by the administration process and when a Names field is renamed, ADMIN4.NSF can no longer locate the name. Unexpected results may occur. This also applies to Readers and Authors fields because they are a subset of Names fields.
User mail files -- The same holds true for choosing to modify Names fields in a user's mail file. Unexpected results may occur after the rename. This also applies to Readers and Authors fields because they are a subset of Names fields.

Note

See Step 6 below for more information regarding choosing to modify Names and Readers and Authors fields.

We strongly recommend that the ACL - Advanced setting for the Domino Directory and ADMIN4.NSF be set to no modifications by the Administration Process. We also recommend that you set Modify Names or Reader and Authors with caution on mail databases. Also, For heavy users of Calendar and Scheduling specific to recurring meetings, the user's mail database should be set to "Modify All Names fields." For users who are not frequently involved in the use of Calendar and Scheduling, the user's mail database should be set to "Do not modify Names fields".

To change the administration server for a database, you must have Manager access to the database or be designated as a Full access administrator on the Security tab of the Server document.

1. From the IBM® Lotus® Domino® Administrator, open the domain containing the server with the database for which you are setting an administration server.

2. From the Servers pane, select the server containing the database you are setting as an administration server.

3. Click the Files tab and then select the database to which you are assigning an administration server.

4. From the Tools pane, click Tools - Database - Manage ACL.

5. Click Advanced.

6. Complete these fields and then click OK:

Field Enter

Administration Server Choose one of these:

None -- If you do not want an administration server assigned for the database.
Server -- Select a server from the list.

Action Choose one of these according to whether you want modifications to the indicated fields to occur during a rename group, rename user, or rename server action; or during a delete server, delete group, or delete user action:

Do not modify Names fields -- Names fields are not updated during any of the above rename and delete actions.
Modify all Readers and Authors fields -- Reader and Author fields are updated during the rename and delete actions listed above. Any item of type Item_Readers or Item_ReadWriters is modified.
Modify all Names fields -- All names fields are updated during any of the rename or delete actions listed above. Any item of type "Item_Names" is modified, for example, a list of users or groups would be modified. Item_Names includes Item_Readers and Item_ReadWriters making it a superset of modifications that include Readers and Authors fields.

7. If you will be processing administration requests across domains, complete the procedure "Creating a Cross-domain Configuration document."

Setting up the Administration Process

Using an extended administration server

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Field	Enter
Administration Server	Choose one of these: None -- If you do not want an administration server assigned for the database. Server -- Select a server from the list.
Action	Choose one of these according to whether you want modifications to the indicated fields to occur during a rename group, rename user, or rename server action; or during a delete server, delete group, or delete user action: Do not modify Names fields -- Names fields are not updated during any of the above rename and delete actions. Modify all Readers and Authors fields -- Reader and Author fields are updated during the rename and delete actions listed above. Any item of type Item_Readers or Item_ReadWriters is modified. Modify all Names fields -- All names fields are updated during any of the rename or delete actions listed above. Any item of type "Item_Names" is modified, for example, a list of users or groups would be modified. Item_Names includes Item_Readers and Item_ReadWriters making it a superset of modifications that include Readers and Authors fields.