Use a setup policy settings document to define the default look and content of the user workspace, to modify user Location documents, and to create Connection documents for dial-up connections that simplify server connections. Setup policy settings are applied only once, during user setup. To maintain these settings, specify the same settings in a desktop policy settings document. If a change is made to any policy setting, the desktop policy settings will reinforce the setup settings the next time users authenticate with their home server.

Among the settings you can specify are the user preferences. These are preferences that IBM® Lotus® Notes® users can usually specify for their desktop environment. If you set these preferences in a policy and then reinforce them using desktop policy settings, Notes users will be able to change their preferences, but the change will be only temporary.

Before you create a setup policy settings document, set up the Domino system for any or all of the following:

• Domain search server
• Web Navigator and InterNotes server
• Databases you want to add to the user's bookmarks in the Favorites folder
• Mobile directory (or client directory) catalogs
• Passthru servers, LAN servers, Internet servers, and remote servers
• TCP/IP and NDS Notes name servers
• Host domains where Java™ applets are assumed to be safe
• Proxy servers

To create setup policy settings

1. Make sure that you have Editor access to the Domino Directory and one of these roles:

• PolicyCreator role to create a settings document
• PolicyModifier role to modify a settings document

3. Click "Add Settings," and then choose Setup.

4. On the Basics tab, complete these fields.

Field	Action
Name	Enter a name that identifies the users (and, if you are a service provider, the hosted organization) that use these settings.
Description	Enter a description of the settings.
Catalog/Domain Search server	Choose the name of the server used for domain searches.
Directory server	Enter the name of the server whose Domino Directory you want users to use.
IBM Lotus Instant Messaging server	Enter the name of the server used to connect to IBM Lotus Instant Messaging.
Local mailfile	Choose this option to create a local copy of the user’s mail file.
Internet browser	Choose the Internet browser used from this location.

5. On the Databases tab, complete one or more of these fields to add databases to the user’s workspace:

Note You cannot use the IBM® Lotus® Domino® Web Administrator to create links.

Field	Action
Default databases added to bookmarks	Create a link for each database to add to the user workspace. Note If the server that stores a database is down during setup, a bookmark will not be created.
Create As new replicas on user's machine	Create a link for each database to add as a new replica to the user workspace.
Mobile directory catalogs	Create a link for each mobile directory catalog to add automatically to the user workspace.

7. On the Accounts tab, enter the default account information for Internet servers.

8. On the Name Servers tab, enter the names and addresses of secondary TCP/IP and NDS Notes name servers.

On the Applet Security tab, complete these fields:

Field	Action
Trusted hosts	Enter the name of trusted hosts.
Network access for trusted hosts	Choose one: Disable Java No access allowed Allow access only to originating host Allow access to any trusted host Allow access to any host
Network access for untrusted hosts	Choose one: Disable Java No access allowed Allow access only to originating host
Trust HTTP proxy	Choose one: Yes No

10. On the Mail tab, choose the format to use for messages to Internet addresses.

11. On the Preferences tab, choose user preferences.

12. Save the document.

Related topics

Creating a desktop policy settings document
Using the How to Apply settings
Creating a policy document

Glossary