Note When you downgrade a roaming user to non-roaming, the roaming applications remain in their roaming directories until you approve their removal from the roaming server. When you downgrade a roaming user to non-roaming, use the Remove Roaming Profile dialog in the Domino Administrator client. Failure to do so may cause an error on a subsequent roaming upgrade. Use the "Bypass approval..." option on the Remove Roaming Profile dialog to bypass the approval process and automatically delete the roaming databases whenever a user is downgraded from roaming to non-roaming. The "Bypass approval..." option is available as of Domino 8.5.1. Earlier releases create approval requests and require that administrators approve roaming database deletions. The roaming upgrade process will fail when a replica, which matches any one of the proposed roaming databases, already exists on the targeted roaming server. This occurs when you downgrade a roaming user and do not approve deletion of the roaming applications on the server.

Be sure to observe the following guidelines when changing a user's roaming status:

• When changing a Domino roaming user to a non-roaming user, always use the roaming tools available from the People and Groups tab as detailed in the procedure below.
• When upgrading a non-roaming user to a Domino server roaming user, always use the roaming tools available from the People and Groups tab - Tools - People. See the topic "Changing a non-roaming user to roaming."
• When upgrading to or downgrading from file server roaming, always use policies. To upgrade a non-roaming user to file server roaming, apply the policy to the user. To downgrade a file server roaming user to non-roaming, remove the user from the policy or from the group to which the policy applies. See the Policies section of this documentation for more information.

• At least Author access to the IBM® Lotus® Domino® Directory

  If the user has Author access they must have one of the following:

  1. UserModifier Role
  2. Be listed in the LocalAdmin or Owner field of the user's Person document
• Delete document privilege in the Domino Directory

3. Choose People and then select one or more roaming user name(s) that you are changing to non-roaming.

4. From the Tools pane, click People - Roaming.

Note If you selected a mixed group of roaming and non-roaming users, the Mixed Roaming Profile dialog box appears and prompts you to select either roaming or non-roaming. Click the check box "Remove roaming profiles from <n> selected users. " In this case, <n> is the number of roaming users selected.

Tip Run the process in the background so that you can use the Administrator client while requests are processed.

The procedure changes the user's status in their Person document from Domino server roaming to non-roaming. To verify that the change has been made:

1. From the Domino Administrator, click the People & Groups tab.

2. Click People, and then select the user you changed to non-roaming.

3. Click Edit Person to open the user's Person document.

4. Click the Roaming tab. The "User Can Roam" field should display No.

To approve the database deletion

If you chose to change a Domino server roaming user to non-roaming, you must approve the deletion requests in the Administration Requests (ADMIN4.NSF) database. Changing a roaming user to non-roaming, requires that the user's roaming files and replicas are deleted.

1. From the Domino Administrator, choose Server - Analysis - Administration Requests.

2. Select the Pending Administrator Approval view.

3. Depending on your choices when you changed the user from roaming to non-roaming, do one of these:

• If you are certain that you want to approve one or more deletion requests without looking at detail information for those requests, select the requests, and click Approve Selected Requests and then click OK.
• If you would like to see detail on one or more requests before approving the deletion of roaming files, select and open the request, click Edit Request, review the detail information, then choose Approve Replica Deletion, or choose Reject Replica Deletion.

Related topics

Upgrading to and downgrading from roaming user status
Roadmap for registering and configuring roaming users
Changing a non-roaming user to roaming
Roaming users

Glossary