USER AND SERVER CONFIGURATION

Setting up the Resource Reservations database
The Resource Reservations database is where users schedule and manage meeting resources. Resources may include conference rooms and equipment, such as overhead projectors and video machines. Users can select a particular resource and reserve a time for it, or they can choose a time and let the Resource Reservations database display resources available during that time.

The Resource Reservations database contains three types of documents: Site Profile, Resource, and Reservation. A Site Profile document identifies the site where particular resources are located. A Resource document defines the resource name -- for example, the name or number of the conference room. After you create Site Profile and Resource documents, the Schedule Manager tracks the free time of a resource the same way it tracks free time for users. To reserve a resource, a user can either create a Reservation document or add the resource to a meeting invitation.

To set up the Resource Reservations database

1. From the IBM® Lotus® Domino® Administrator, choose File - Application - New.

2. Complete these fields on the New Application dialog box.
FieldAction
ServerEnter the name of the server on which you are creating the database.
TitleEnter the name of the database.
File NameEnter a file name for the database. Use the file name extension nsf.
Template serverChoose the template server from which you will be copying the template.
Show advanced templatesClick this check box to display additional templates including the Resource Reservations (RESRC8.NTF) template.
Inherit future design changesClick the check box if you want the database to inherit design changes that will be made to the template in the future.
3. Select the Resource Reservations (RESRC8.NTF) template.

4. Click OK.

Setting up the database ACL for the Resource Reservations database

After creating the Resource Reservations database, set up the ACL for the database. Assign the CreateResource role to anyone who needs to create a site or a resource. The CreateResource role is required.

1. From the Domino Administrator, choose File - Application - Access Control.

2. List the names of all users who are authorized to create Resources and Site Profile documents and assign to them the [CreateResource] role.

3. Click OK.

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