SECURITY

Updating Readers and Authors fields
By default, the Administration Process examines all documents in a database to find and update Readers and Authors fields and to update personal folders and views and private agents. When the Administration Process performs a "Rename person" or a "Delete person" request, it edits or removes the name in all Readers and Authors fields and in personal folders and views, and in private agents. To update Readers and Authors fields in only selected documents, you create a special view in the database and then update that view.

You must select an administration server if you want to select the option to modify Readers and Authors fields. The default is to not modify Readers and Authors fields.

To update Readers and Authors fields

1. Make sure that you have Manager access in the database ACL and that you have already specified an administration server for the database.

2. From the IBM® Lotus® Domino® Administrator Server pane, select the server that stores the databases.

3. Click Files, and select the databases from the Domino data directory to which you want to assign an administration server.

4. Click Tools - Database - Manage ACL.

5. Click Advanced.

6. Select "Modify Administration Server setting."

7. Choose "Modify fields of type Reader or Author," and click OK.

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