USER AND SERVER CONFIGURATION
When you specify archive criteria, you determine what to do with old documents in a user's mail file. Do you archive them (copy them to an archive database) or just delete them? If you archive them, you determine how to "clean up" the copies of the archived mail documents that remain the user's mail file. And finally, you define what an old document is.
Mail file criteria answers these questions:
By default, the archive mail database is stored in the directory archive, located in the data directory. Archive is the default name for the archive directory. The default name format for a user's archive database file is a_xxxx.nsf, where a_ is the prefix and xxxx is the name of the mail database. The name of the archive database is based on a specified number of characters (the default is 50) from the user's mail file name. For example, for the end user John Smith, whose mail file is jsmith.nsf, the archive database name is a_jsmith.nsf.
To create archive criteria policy settings
1. From the IBM® Lotus® Domino® Administrator, select the People & Groups tab, and then open the Settings view.
2. Do one:
4. Provide the following information on the Basics tab.
Remove attachment, leave summary and 40KB -- to leave the header information and 40KB of the body of the mail document. This will truncate large documents and documents with attachments.
10. (Optional) Click the Destination tab and change any of these fields if you want to change the location of the archive database.
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