• Setting up all appropriate Server documents in the IBM® Lotus® Domino® Directory, including a Mail-In Database document if the database is designed to receive mail.
• Making sure that users and other servers are listed in the server's access control list. Otherwise, they won't be able to access the database.
• Using subdirectories to group related databases rather than copy them to the root directory. Users can find related databases more easily if they are in one location. This also helps administrators by allowing them to replicate "like" databases, because Connection documents let you replicate according to directory.

1. Make sure that you have Manager access in the database ACL or the Create new databases privilege in the Server Access section of the Server document in the Domino Directory.

2. Select the database icon from your bookmarks page, choose File - Application - Properties, click the Design tab, and make sure that "Show in 'Open Database' dialog" is selected.

3. Choose File - Application - New Copy.

4. Next to Server, click the arrow to display a list of servers. Then select the server on which you want to place the copy.

5. Next to Title, enter a title for the database. The database icon and the Open Application dialog box display this title.

6. Next to File Name, enter the path and file name of the database. Limit the file name to eight characters plus the NSF extension.

7. Choose one:

• "Database design and documents" to copy the database design and all documents
• "Database design only" if you do not want to copy any existing documents

• Choose "Access Control List" to copy the ACL.

You can assign ACL settings (including roles) before or after copying a local database to a server. Before copying the database, assign yourself Manager access to the ACL so that you will have Manager access to the new copy. If you do not copy the ACL when you copy the database to a server, the ACL in the new copy automatically lists you with Manager access.
• Select "Create Full Text index" to create the index when the new copy is created.
Note You can also create a full-text index later.
• Choose "Encryption" to encrypt the new copy of the database.

This option is intended to prevent unauthorized users from accessing a database from a workstation, laptop computer, or server. If you use this option, Notes encrypts the database using a specified ID so that only a user with that ID can gain access to the database directly from a server or workstation. You can choose one of three encryption levels. This encryption setting also carries over to copies of the database made at the operating system level.

For more information on encryption, see the IBM® Lotus® Domino® Designer Help.

Related topics

Database design, management, and administration
Creating a Mail-In Database document for a new database
Setting up a database ACL for server-to-server replication
Replicas
Access levels in the ACL
Creating and updating full-text indexes for single databases

Glossary