SECURITY


Access level privileges in the ACL
After you assign an access level to each user, group, and server, you can select or deselect privileges within an access level.

This table lists the user access level privileges from highest to lowest. The section that follows describes each privilege in detail.
Access levelDefault privilegesOptional privileges
ManagerCreate documents

Create private agents

Create personal folders/views

Create shared folders/views

Create LotusScript/Java agents

Read public documents

Write public documents

Delete documents

Replicate or copy documents

DesignerCreate documents

Create private agents

Create personal folders/views

Create shared folders/views

Read public documents

Write public documents

Delete documents

Create LotusScript/Java agents

Replicate or copy documents

EditorCreate documents

Read public documents

Write public documents

Delete documents

Create private agents

Create personal folders/views

Create shared folders/views

Create LotusScript/Java agents

Replicate or copy documents

AuthorRead public documentsCreate documents

Delete documents

Create private agents

Create personal folders/views

Create LotusScript/Java agents

Write public documents

Replicate or copy documents

ReaderRead public documentsCreate private agents

Create personal folders/views

Create LotusScript/Java agents

Write public documents

Replicate or copy documents

DepositorCreate documentsRead public documents

Write public documents

Replicate or copy documents (only if "Read public documents" has been granted)

No AccessNoneRead public documents

Write public documents

Replicate or copy documents (only if "Read public documents" has been granted)


Create documents

Select this privilege for all users with Author access. If you deselect this privilege to prevent Authors from adding any more documents, they can continue to read and edit documents they've already created.

Delete documents

Authors can delete only documents they create. If this privilege is deselected, an author can't delete documents, no matter what the access level. If the form contains an Authors field, Authors can delete documents only if their name, or a group or a role that contains their name, appears in the Authors field.

Create private agents

A user can run only agents that perform tasks allowed by the user's assigned access level in the ACL.

Whether or not a user can run agents is dependent on the access set by the IBM® Lotus® Domino® administrator in the Programmability Restrictions section of the Server document in the Domino Directory. If you select "Create LotusScript/Java agents" for a name in the ACL, the Server document controls whether or not the user can run the agent on the server.

Since private agents on server databases take up disk space and processing time on the server, you may want to disallow this privilege.

Create personal folders/views

Personal folders and views created on a server are more secure than those created locally, and they are available on multiple servers. Also, administrative agents can operate only on folders and views stored on a server.

If the "Create personal folders/views" privilege is not selected, users can still create personal folders and views, but the folders and views are stored on their local workstations. Deselect this privilege to save disk space on a server.

Create shared folders/views

Deselect this privilege to maintain tighter control over database design. Otherwise, a user assigned this privilege can create folders and views that are visible to others.

Note Users who have this privilege can modify or delete any shared folder, view, or navigator in the database, regardless of whether they created it. Use caution when granting this privilege.

Create LotusScript/Java agents

Since LotusScript and Java agents on server databases can take up significant server processing time, you may want to restrict which users can create them.

Whether or not a user can run agents depends on the access set by the Domino administrator in the Programmability Restrictions section of the Server document in the Domino Directory. If you select "Create LotusScript/Java agents" for a name in the ACL, the Server document controls whether or not the user can run the agent on the server.

Read public documents

Select this privilege to allow users who have No Access or Depositor access to read documents or to see views and folders to which the designer assigned the property "Available to Public Access users." The form must contain a text field named $PublicAccess, and its value should be equal to 1.

Note If the privilege "Read Public Document" is granted to users have No Access or Depositor access, you can also enable the privilege "Replicate or copy document."

Write public documents

Select this privilege to allow users to create and edit specific documents that are controlled by forms to which the designer has assigned the property "Available to Public Access users." This option lets you give users create and edit access to specific documents without giving them Author access. Author access, or an equivalent role, gives users access to create documents from any form in a database.

Note Users who have this privilege can also delete any public documents in the database.

Replicate or copy documents

Select this privilege to allow users to:

Note Deselecting this option is not a true security measure because users can still print using Ctrl+Print Screen or they can open a document and copy data to the clipboard.

You can select this privilege for all access levels; for users with access levels of Depositor and No Access, you can only enable this if "Read public document" has also been granted.

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