Lotus Domino Administrator 8.5 Help - Using the Manage Groups tool to manage groups

USER AND SERVER CONFIGURATION

Using the Manage Groups tool to manage groups
The Manage Groups tool on the tools pane provides a quick and easy method for managing existing IBM® Lotus® Domino® groups. You can open any Domino Directory to which you have access, and you can then add or remove people and groups from groups as necessary. You can also view details on groups.

Note You cannot use the Manage Groups tool to edit the Members field of auto-populated groups. In some cases, the option is not enabled. In other cases, if the option is enabled and you attempt to edit an auto-populated group, an error message appears.

To use the Manage Groups tool

1. From the Domino Administrator, click the People & Groups tab.

2. From the tools pane, click Groups - Manage.

3. Complete these fields as necessary:

Field Enter

People and Groups
Look In
The directory that you want to open. A list of all users and groups in the directory is displayed.

Group Hierarchies
Look in
The directory containing the group you are managing.

Show me Choose one:

All group hierarchies -- To display all of the group hierarchies in the selected directory. If you are working with auto-populated groups, you cannot add or remove group members with this option; the Add and Remove buttons are not functional.
Only member hierarchies -- To display all of the groups in which the selected user is a member. If you are working with auto-populated groups, you cannot remove group members with this option; the Remove button is not functional.

List alphabetically Lists alphabetically, all people and groups in the selected directory.

List by organization Lists by organization, all people and groups in the selected directory.

Show group type

Multi-purpose -- Use for a group that has multiple purposes -- for example, mail, ACLs, and so on. This is the default.
Access Control List only - Use for server and database access authentication only.
Mail only -- Use for mailing list groups.
Servers Only -- Use in Connection documents and in the Domino Administration client's domain bookmarks for grouping.
Deny List only -- Use to control access to servers. Typically used to prevent terminated employees from accessing servers, but can be used to prevent any user from accessing particular servers. The Administration Process cannot delete any member of the group.

4. Do any of the following:

(This option does not apply to auto-populated groups.) To add a member to a group, select the group in the Group hierarchies pane, then select the user or group from the People & Groups list, and click Add.
(This option does not apply to auto-populated groups.) To remove a member from a group, select the member from the Group hierarchies pane, and click Remove. To remove all members from a group, click the Member field, do not select any members, and click Remove All, and then click OK.
To view a group document, select the group from the Group hierarchies pane and click Details.

5. When you finish managing groups, click Done.

Related topics

Managing groups

Using groups

Glossary

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Glossary

Field	Enter
People and Groups Look In	The directory that you want to open. A list of all users and groups in the directory is displayed.
Group Hierarchies Look in	The directory containing the group you are managing.
Show me	Choose one: All group hierarchies -- To display all of the group hierarchies in the selected directory. If you are working with auto-populated groups, you cannot add or remove group members with this option; the Add and Remove buttons are not functional. Only member hierarchies -- To display all of the groups in which the selected user is a member. If you are working with auto-populated groups, you cannot remove group members with this option; the Remove button is not functional.
List alphabetically	Lists alphabetically, all people and groups in the selected directory.
List by organization	Lists by organization, all people and groups in the selected directory.
Show group type	Multi-purpose -- Use for a group that has multiple purposes -- for example, mail, ACLs, and so on. This is the default. Access Control List only - Use for server and database access authentication only. Mail only -- Use for mailing list groups. Servers Only -- Use in Connection documents and in the Domino Administration client's domain bookmarks for grouping. Deny List only -- Use to control access to servers. Typically used to prevent terminated employees from accessing servers, but can be used to prevent any user from accessing particular servers. The Administration Process cannot delete any member of the group.