Lotus Domino Administrator 8.5 Help - Creating a Lotus Traveler policy settings document

USER AND SERVER CONFIGURATION

Creating a Lotus Traveler policy settings document
Use the Lotus Traveler policy settings document to define preferences for synchronizing IBM® Lotus® Domino® users' mail database data with their mobile handheld devices. You can synchronize Email, Calendar, To-Do, Address Book and Journal data. IBM push technology is used to deliver updates to the device as they occur in real-time.

You can also set logging levels for the mobile device, establish e-mail settings for truncating messages, limiting attachment size and specify the low battery threshold for the device.

1. Make sure that you have Editor access to the IBM® Lotus® Domino® Directory and one of these roles:

PolicyCreator role to create a settings document
PolicyModifier role to modify a settings document

2. From the Domino Administrator, select the People & Groups tab, and then open the Settings view.

3. Click Add Settings, and then choose Lotus Traveler.

4. On the Basics tab, assign a name to the policy settings document and add a description.

5. Complete these fields on the Preferences - Sync tab:

Field Action

Auto Sync Specify whether automatic synchronization processing from server to device is on or off. Choose On or Off.

Synchronize Specify one of more PIM types to synchronize with the device: Email, Calendar, ToDo, Contacts, or Journal.

6. Complete these fields on the Preferences - Filter Settings tab:

Field Action

Email Body Truncation Click to enable the Email Body Truncation Filter. When enabled, select the maximum number of email characters, in Kilobytes, to synchronize to the device. You are specifying how many characters from the body of the email are synchronized to the device before the email is truncated.

Maximum Email Attachment Size Allowed - Administrator Specify the maximum combined size of all attachments in a document, in kilobytes, that can be synchronized to a device.
This is an administrator setting that Lotus Traveler users cannot change. This setting is always locked.

Email Attachments Check to enable attachments to synchronize with the device.

Email Attachment size Select the total combined size of attachments in a document, in kilobytes, allowed to synchronize with the device. The value you specify cannot exceed the value in the Maximum Email Attachment Size Allowed field.

Email Data Filter Click to enable the Email Data Filter, and then select the amount of time to keep an email on the device.
If the filter is not enabled, all emails are synchronized.

Email Importance Click to enable synchronization for email of high importance only.

Calendar Date Filter - Past Events/Future Events Select the date range of calendar events to synchronize. A repeating event is included if any of its instances are within the date ranges. All dates from a repeating entry will display on the device calendar. When all instances of a calendar event fall outside the past event date range, the calendar event is removed from the device. Specify a date range for past events and one for future events as described below.

Past Events -- Click to enable the filter for past events. Select the length of time, that is, how far into the past, calendar entries are to be synchronized. When the filter is not enabled, all past events will synchronize.
Future Events -- Click to enable the filter for future events. Select the length of time, that is, how far into the future, calendar entries are to be synchronized. When the filter is not enabled, all past events will synchronize.

Journal Date Filter Click to enable the Journal Date Filter, and then select the amount of time to keep a Journal entry on the device. Entries are removed from the device when their modified date is older than the filter range.

To Do Status Select Incomplete status only if you only want to synchronize ToDos that have a status of Incomplete.

7. Complete these fields on the Preferences - Device Settings tab:

Field Action

Device Logging Level Select a device client logging level of Low, Medium, or High.

Maximum Device Log File Size Specify the maximum size, in kilobytes, of the log file.

Auto Sync Network Select either SMS or TCP Network as the communication mechanism used by the server to exchange automatic synchronization messages with the device client.

Low Battery threshold Select the percent of device battery power at which the client will disable automatic synchronization processing. The device user can perform a manual synchronization from the client when the battery power is below this threshold.
This setting is not applicable while the device is on AC power.

8. On the Comments tab, enter or modify comments regarding this policy settings document.

9. On the Administrator tab, enter or select the Owners and Administrators of this document.

10. Click Save and Close.

Related topics

Creating policies

Policies

Organizational and explicit policies

Creating a policy document

Glossary

Feedback on Help or Product Usability?

Help on Help

All Help Contents

Glossary

Field	Action
Auto Sync	Specify whether automatic synchronization processing from server to device is on or off. Choose On or Off.
Synchronize	Specify one of more PIM types to synchronize with the device: Email, Calendar, ToDo, Contacts, or Journal.

Field	Action
Email Body Truncation	Click to enable the Email Body Truncation Filter. When enabled, select the maximum number of email characters, in Kilobytes, to synchronize to the device. You are specifying how many characters from the body of the email are synchronized to the device before the email is truncated.
Maximum Email Attachment Size Allowed - Administrator	Specify the maximum combined size of all attachments in a document, in kilobytes, that can be synchronized to a device. This is an administrator setting that Lotus Traveler users cannot change. This setting is always locked.
Email Attachments	Check to enable attachments to synchronize with the device.
Email Attachment size	Select the total combined size of attachments in a document, in kilobytes, allowed to synchronize with the device. The value you specify cannot exceed the value in the Maximum Email Attachment Size Allowed field.
Email Data Filter	Click to enable the Email Data Filter, and then select the amount of time to keep an email on the device. If the filter is not enabled, all emails are synchronized.
Email Importance	Click to enable synchronization for email of high importance only.
Calendar Date Filter - Past Events/Future Events	Select the date range of calendar events to synchronize. A repeating event is included if any of its instances are within the date ranges. All dates from a repeating entry will display on the device calendar. When all instances of a calendar event fall outside the past event date range, the calendar event is removed from the device. Specify a date range for past events and one for future events as described below. Past Events -- Click to enable the filter for past events. Select the length of time, that is, how far into the past, calendar entries are to be synchronized. When the filter is not enabled, all past events will synchronize. Future Events -- Click to enable the filter for future events. Select the length of time, that is, how far into the future, calendar entries are to be synchronized. When the filter is not enabled, all past events will synchronize.
Journal Date Filter	Click to enable the Journal Date Filter, and then select the amount of time to keep a Journal entry on the device. Entries are removed from the device when their modified date is older than the filter range.
To Do Status	Select Incomplete status only if you only want to synchronize ToDos that have a status of Incomplete.

Field	Action
Device Logging Level	Select a device client logging level of Low, Medium, or High.
Maximum Device Log File Size	Specify the maximum size, in kilobytes, of the log file.
Auto Sync Network	Select either SMS or TCP Network as the communication mechanism used by the server to exchange automatic synchronization messages with the device client.
Low Battery threshold	Select the percent of device battery power at which the client will disable automatic synchronization processing. The device user can perform a manual synchronization from the client when the battery power is below this threshold. This setting is not applicable while the device is on AC power.