USER AND SERVER CONFIGURATION

Changing Notes user names with the Administration Process
When you change the name of a user, the Administration Process implements the name change by initiating requests to the affected documents, databases, database ACLs, and Extended ACLs. In the IBM® Lotus® Domino® Administrator, when you change the common name, alternate name, or hierarchical name of a user, you "rename" them. Using rename, you can change the name of one or more users in the following ways:
Administration Process requirements

In order for the Administration Process to facilitate the name changes, the databases must have an assigned administration server.

In addition, the certifier ID you use and any ancestor of the certifier must have a Certifier document in the Certificates view of the Domino Directory. For example, if you use the certifier ID for /Sales/NYC/ACME, the Domino Directory must contain Certifier documents for /ACME, /NYC/ACME, and /Sales/NYC/ACME.

Viewing user name change requests

To review the administration requests that are generated when renaming a user name, open the Administration Request (ADMIN4.NSF) database in your Domino Directory.

Notifying users of changes to private design elements during a name change

You can enable an agent that sends to the user an e-mail message notifying the user of a name change and containing links to databases in which the user created or modified design elements such as a folder or view. To update the private design elements with the user's new name, the user must then open the database via the database links in the e-mail notification. This update to the user name allows the user to maintain access to their own private design elements. Enable the Mail Notification agent from within the administration requests database (ADMIN4.NSF).

Note The AdminP Mail Notification agent runs only on Domino Release 5.05 or more recent servers and sends e-mail to IBM® Lotus® Notes® Release 5.05 or more recent clients.

1. From the Domino Administrator, click Server - Analyses.

2. Click Administration Requests.

3. Locate the administration request to rename the user and then open the request.

4. Choose Actions - Enable/Disable User Notification. The agent is enabled and automatically sends to the user an e-mail message containing links to databases in which the user created or modified design elements such as a folder or view.

5. Click OK.

Troubleshooting name changes

The public key in the Person document must match the one on the user ID. If a public key has been changed or corrupted in some way, you see this message in the Administration Requests database: "The name to act on was not found in the Address Book."

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